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Shopify Installation Guide

Welcome to the Shopify Installation Guide! In this comprehensive guide, we will walk you through the step-by-step process of setting up and configuring the integration between Qoblex and Shopify. This integration allows you to automatically sync your Shopify store data, such as products, variants, sales, and contacts, with your Qoblex account. Before you proceed with this guide, it is important to familiarize yourself with how Qoblex synchronizes data with Shopify first.

Overview

The Qoblex to Shopify integration allows you to configure the synchronization in four main sections. Here is a brief overview of the sections:

  • Inventory levels Synchronization – defines the way your stock levels are synchronized
  • Location Mapping – defines the link between your Shopify locations and Qoblex warehouses
  • Product synchronization – defines the way your products and their attributes are synced
  • Pricing Synchronization – defines the pricing synchronization between two platforms.

Installation steps

  1. Visit the Qoblex page on Shopify App Store
  2. Click on Add app. (If you are not logged in, you will be asked to complete the authorization)
  3. You will be directed to your Shopify store in order to give Qoblex access to your Shopify account data.
  4. Once the step above is completed, you will automatically be brought to Qoblex to configure your Shopify installation.

You can contact our support if you require assistance in setting up your Shopify store

Configure your Shopify Integration

The configuration section is the last step in installing your Shopify Integration with Qoblex. If you have successfully completed the steps in the previous section, you will be directed to the integration configuration page.

The Shopify integration configuration page allows you to configure the data sync policy between your account and Shopify. Now let’s dive into each section in detail:

Inventory levels Synchronization

This section of the configuration page allows you to define how your inventory stock levels should be synced with Shopify.

You can configure your inventory levels to sync in three ways:

Do not sync

In this mode, inventory levels between Qoblex and Shopify are completely disconnected. Changes performed in Qoblex will not sync to Shopify. Inventory level changes performed in Shopify won’t sync to Stock&By either. This mode offers complete isolation between Shopify and Qoblex.

Sync from Qoblex to Shopify

In this mode, inventory levels sync in one direction only, that is from Qoblex to Shopify. This configuration makes Qoblex the master of your stock levels. Inventory level changes such as stock adjustments, stock transfers and purchases must be performed within Qoblex. Inventory level changes recorded in Qoblex automatically sync to your connected Shopify stores.

In this mode, any stock level changes made directly in Shopify will be overwritten by Qoblex.

Sync from Shopify to Qoblex

In this mode, inventory levels sync in one direction only, that is from Shopify to Qoblex. This configuration makes Shopify the master of your stock levels. Inventory level changes such as stock adjustments, stock transfers and purchases can still be performed within Qoblex but the stock level figures might be inaccurate as these get overwritten by Shopify.

Any stock level changes made directly in Qoblex will be overwritten by Shopify.

Location Mapping

The location mapping configuration goes hand in hand with the inventory levels synchronization described earlier. The locations mapping defines how locations defined in your Shopify store link to warehouses in Qoblex.

As an example, let’s assume you have three locations on your Shopify store: Location A, Location B, and Location C. If you plan to manage these locations separately in Qoblex, then you should have three separate warehouses defined in Qoblex. The mapping would look like this:

In this setup, and depending on the inventory levels synchronization, stock levels at “Qoblex Location A” will automatically sync to “Shopify Location A”. “Qoblex Location B” will automatically sync to “Shopify Location B” and “Qoblex Location C” will automatically sync to “Shopify Location C”.

Product Synchronization

This section of the configuration page allows you to define how your product information such as the product name, description, tags should be synced with Shopify.

Similar products across multiple stores

Visible only when you have more than one store connected to Qoblex, this setting indicates how similar products across multiple stores should be identified. There are three ways similar products across stores can be identified:

By name: In this mode, the system will consider products with a similar name as being the same and will link them together.

By SKU: In this mode, the system will consider products with a similar SKU as being the same and will link them together.

By barcode: In this mode, the system will consider products with a similar barcode as being the same and will link them together.

When Qoblex imports your products, it will run a check to make sure no duplicate products exist. The check is performed on the property selected above (by name, SKU or barcode). Duplicate products will be ignored as the system won’t be able to link them together.

Synchronization Mode

You can configure your products to sync in four ways:

Do not sync

In this mode, product information between Qoblex and Shopify are completely disconnected. Changes performed in Qoblex will not sync to Shopify. Changes you perform on your products in Shopify won’t sync to Stock&By either. This mode offers a complete isolation between Shopify and Qoblex.

Sync from Qoblex to Shopify

In this mode, product information sync in one direction only, that is from Qoblex to Shopify. This configuration makes Qoblex the master of your product details. Product changes made directly in Shopify will be overwritten by Qoblex.

Sync from Shopify to Qoblex

In this mode, product information sync in one direction only, that is from Shopify to Qoblex. This configuration makes Shopify the master of your product details. Product changes made directly in Qoblex will be overwritten by Shopify.

Sync both ways

In this mode, product information sync in both directions. Product changes you make in Shopify will automatically sync to Qoblex and changes you perform in Qoblex will automatically sync to Shopify.

New products sync

This section allows you also to define how newly created products will sync to your Shopify. You can sync new products to your Shopify admin without publishing them on your web front or disable the sync for newly created products.

Product Information Synchronization

You can setup Qoblex to sync (or not) language-sensible attributes such as the product name, description, and other options like tags, options, etc. This gives you more control over which attributes should be synchronized between Shopify and Qoblex. Here are the important notes about some of the items.

Options and their values (ex. size, color…)
Defines whether to sync your products’ options and their values or not. In some cases, merchants want to manage their product options in Shopify, especially with multiple stores.
Inventory Tracking Policy
Defines whether you want to sync the “untracked product” flag to Shopify
Continue selling when sold out
Defines whether you want to sync the “allow overselling” flag to Shopify

If you have videos and 3Ds of your products, you need to manage all media files in Shopify. Please make sure you turn off the Images sync by disabling the corresponding checkbox.

Pricing synchronization

This section allows you to define how your pricing information will sync between Qoblex and Shopify.

Currency exchange

When you install a store, the system will ask you to assign a price list to your product prices on your store. If your store has a currency other than your base currency, you will need to create a Price List that is in your store’s currency and choose that price list for your store, as displayed in the screenshot below. You can find more details about Price Lists in this article.

Pricing synchronization modes

You can configure your inventory levels to sync in three ways:

Do not sync

In this mode, pricing information in Qoblex and Shopify is completely disconnected. Changes performed in Qoblex will not sync to Shopify. Changes you perform on your products in Shopify won’t sync to Stock&By either. This mode offers a complete isolation between Shopify and Qoblex.

Sync from Qoblex to Shopify

In this mode, pricing information sync in one direction only, that is from Qoblex to Shopify. This configuration makes Qoblex the master of your pricing information. Any change made to your product prices in Shopify will be overwritten by Qoblex.

This mode is not recommended if you have third-party apps which change prices in Shopify.

Sync from Shopify to Qoblex

In this mode, pricing information sync in one direction only, that is from Shopify to Qoblex. This configuration makes Shopify the master of your pricing information. Any change made to your product prices in Qoblex will be overwritten by Shopify.

Price lists

Defines the pricing list to use to store your product pricing information. You can learn more about Price Lists in this guide.

Cost Synchronization

Defines how your cost data will be synchronized between two platforms. It has only two modes that you can choose from:

Do not sync

In this mode, cost information in Qoblex and Shopify is completely disconnected. Changes performed in Qoblex will not sync to Shopify. Changes you perform on your products in Shopify won’t sync to Stock&By either. This mode offers a complete isolation between Shopify and Qoblex.

Sync from Qoblex to Shopify

In this mode, cost information sync in one direction only, that is from Qoblex to Shopify. This configuration makes Qoblex the master of your pricing information. Any change made to your product prices in Shopify will be overwritten by Qoblex.


Once you are done with configuring your integration, Click on Import Products at the bottom of the page to start importing your products into Qoblex.

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