Inventory Control Software for Every Location and Channel
Inventory control software that keeps one stock figure for every product in every location, moved by the orders, receipts, transfers and counts your team already records. Your stores are sent what is free to sell, and the value of every movement posts to your accounting software.
!54 are promised to open orders and Leeds holds 4 back as a buffer, so 32 can be sold. That is the figure your store sees, not the 90 on the shelves.
One count, kept right by the work you already do
Nobody has time to maintain a stock figure as a separate job. Every order, receipt, transfer and count in Qoblex moves the number as a side effect of being recorded, which is why it is still right a month later.
01Available
Know what is free to sell, not just what is on the shelf
Each location keeps four figures apart: on hand, allocated to open orders, a buffer you hold back, and what is left to sell. Stock promised to an order stops counting as available the moment the order is taken, so two people cannot sell the same unit, and your store is only told about what is really free.
On hand, allocated, buffer and available, per location
Set a minimum and a maximum for each product at each location, and the Reorder Inventory report lists what has fallen below, with stock already on order counted in. Select the rows and raise the purchase orders from the report, one per supplier, or move stock across from a location that has plenty.
Minimum and maximum per location
Incoming purchase orders counted in
Purchase orders raised from the report, one per supplier
Default, cheapest or quickest supplier, in one click
A transfer instead, when another location has stock
When the shelf and the screen disagree, the correction is an adjustment with a reason, a date and the person who made it, and nothing moves until it is authorized. Count with a scanner or from a spreadsheet; when two people count the same location, Qoblex has their counts reconciled before anything posts.
When a spreadsheet or your accounting software is enough
If you hold stock in one place and sell it through one channel, a spreadsheet or the inventory in Xero or QuickBooks will do. Qoblex earns its place when the number on screen stops matching the shelf.
Feature
Spreadsheet
Accounting software
Qoblex
Stock per location
By hand
Limited
Yes
Allocated kept apart from on hand
By hand
Limited
Yes
Stores sent what is really available
No
Limited
Yes
Purchase orders raised from low stock
By hand
Limited
Yes
A reason on every stock change
No
Limited
Yes
Stock on any past date
No
Limited
Yes
…the answer to many inventory and accounting challenges I faced with a slightly complicated type of product…Now I am able to quite easily control the inventory of the packages even if the item is sold individually or in multiple other packages on the website.
Integration ecosystem
Connect your stack
Native integrations and open APIs let you easily connect data across your existing digital toolkit. Enhance your operations without changing the workflows you’ve spent years perfecting.
Claude
Claude
OpenAI
OpenAI
Inventory control questions
Inventory control, spreadsheets, and switching to Qoblex.
What is inventory control software?
Inventory control software keeps one record of what you hold, where it is, and what is already promised to a customer. It updates that record from the orders, receipts and counts your team enters anyway, so the figure is maintained as a result of normal work rather than as a separate job somebody has to remember.
Is Qoblex suitable if I am an eCommerce business?
Yes. You can connect Shopify and WooCommerce to one master inventory that adjusts as orders come in, and sell the same stock through a wholesale B2B portal at different prices. Orders from every channel land in one list, and fulfilling one in Qoblex marks it fulfilled in the store it came from.
Can I control stock across several warehouses?
Yes. Every location keeps its own on hand, allocated, buffer and available figures, its own reorder levels, and its own stocktakes, and transfers move stock between them. How many locations you can run depends on your plan; see pricing.
Why use inventory software rather than a spreadsheet?
A spreadsheet lets anyone change a number without leaving a trace of why. That is fine until two people are editing it, or until a figure is wrong and nobody can say when it stopped being right. In Qoblex a stock figure only moves when a document moves it, every change is attributed, and the same data drives your orders, your reports and your accounting sync.
Does stock sync to Xero or QuickBooks?
The value does. Qoblex posts the value of stock movements to the accounts you map: stock on hand, cost of goods sold, and inventory adjustments such as write-offs, so your accounting software stays the book of record while Qoblex keeps the quantities.
How is this different from an ERP?
An ERP is built to run a whole company and priced accordingly, and inventory is usually one module among many. Qoblex does stock, orders, purchasing, manufacturing and the accounting sync, for small and growing businesses, at a monthly price. There is no implementation project and no consultant needed to get started.
How hard is it to move off spreadsheets?
Products, customers and suppliers come in as CSV files, or straight from a connected store. Opening stock goes in as a stocktake. Most businesses are running inside a day. If you would rather not do it alone, onboarding is a guided programme that runs it with you.
Do you support bundles and kits?
Yes. Group products into a bundle and sell it as one line, and the components come out of stock in the proportions you set. For one level of assembly, where raw materials become a finished product, use manufacturing, which records the build and its cost.
Does Qoblex handle returns?
Yes. A return brings the goods back into stock and a refund gives the money back, as two separate documents, and both sync to Xero or QuickBooks Online.
Inventory Control: Effective inventory control is the backbone of successful business operations, directly impacting cash flow, customer satisfaction, and profitability. Whether you’re managing a small retail store or overseeing complex warehouse operations, understanding inventory control systems and implementing the right strategies can transform your business performance. What is Inventory Control? Inventory control is the systematic […]
Whether you’re managing a warehouse, a retail operation, or an e-commerce business, maintaining the right amount of stock at the right time is critical, yet often overlooked. Stock control, also known as inventory control, is the process of monitoring and managing your inventory to ensure optimal supply, reduce costs, and improve customer satisfaction. When […]
Claude
OpenAI
