Warehouse Inventory Management Software
Two locations is where stock gets hard. The company total is right and nobody can say where any of it is, so the shop sells something that is sitting in the warehouse, and somebody drives across town for goods that were on the shelf behind them. The usual fix is a spreadsheet per site, which turns one wrong number into three. Qoblex counts every product separately in every location, moves it between them on a document rather than a phone call, and shows one figure for the business and one for each site.
Stock you can find, not just stock you have
A total tells you whether you can promise it. A location tells you whether you can ship it today. Every movement in Qoblex names the location it came from and the one it went to, which is what keeps the second answer true.
Every site keeps its own count
Add as many locations as you run: a warehouse, a shop, a workshop, a container. Each holds its own quantity of each variant, and the company figure is the sum rather than the only number anyone can see.
Moving stock leaves a paper trail
A transfer is a document: what left, what arrived, when and who. Stock in transit is not silently missing from both ends, and a van that never got unloaded shows up as an open transfer rather than as a gap at the next count.
Ship from the site that has the goods
When you allocate an order you choose which location the units are reserved from, and they leave that location’s available figure straight away. The shop stops promising what the warehouse already owes somebody else.
Receive stock where it is going to sit
A purchase order names its receiving location, and the goods receipt puts the stock there. Deliveries that land at the wrong site stop being a discrepancy somebody reconciles at the end of the month.
Pick and pack from one screen
Shipments produce pick lists, packing slips and labels for the location doing the work. Part shipments and several shipments against one order are normal, which is what a business with more than one building actually needs.
Count the shelves without shutting the doors
Run a stocktake from a CSV, or adjust a single product with a reason attached. Scanner mode counts by barcode. Every correction is a document, so a count that went wrong can be found rather than argued about.
Stock at a customer’s site is still yours
Set up the consignment site as a location and transfer stock into it. It stays in your inventory and in your valuation until it sells, and you raise the sale from that location when it does.
People see only what they should
Permissions decide what each person can open, edit and approve. A warehouse team can receive and ship without seeing margins, and an outside accountant can be invited to the books without touching stock.
Count with a phone, not a clipboard
The mobile app uses the camera as a barcode scanner, so counts, adjustments and picking happen next to the stock. Nothing is written down to be typed in later, which is where most of the errors come from.
We have been using Qoblex to help with the running of 10+ Shopify sites including both made to order, and stock inventory. Our main goal was to allow staff, in different locations, to always have correct stock on hand figures. However, the integration with Xero also cut down administration.
Frequently asked questions
Multiple locations, transfers, allocation and who can see what.
How many locations can I have?
As many as your plan allows, and they do not have to be warehouses. A shop, a workshop, a 3PL and a consignment site are all just locations, each with its own stock figure for every product. Starter includes two; see pricing for the rest.
How does stock allocation work?
Allocating an order reserves on-hand units against it, from a location you choose, and those units stop counting as available. Quotes reserve nothing. When the order ships, the stock leaves that location and the reservation is released. It is what prevents two orders being promised the same box.
Do you offer pick and pack?
Yes. A shipment is picked, packed and dispatched from the web app, with pick lists, packing slips and labels printed from it. You can also pick and pack on the mobile app using the phone camera as a scanner.
How do I move stock between locations?
Create a stock transfer naming what is moving, where from and where to. It is a record in its own right, so stock in transit is visible rather than missing, and transfers can be imported in bulk when you are moving a lot at once.
How do I update stock in bulk?
Run a stocktake from a CSV file to set counted quantities across a location, or use the mobile app to create adjustments by scanning barcodes on the shelf. Both leave an adjustment document with a reason, rather than overwriting a number.
Can I stop some of my team seeing prices and margins?
Yes. The permissions matrix is set per user and covers what each area of Qoblex allows them to see and do, so a picker can work through shipments without reaching your costs or your reports.
Does Qoblex support consignment stock?
Yes. Make the consignment site a location and transfer stock into it. The goods stay in your inventory and your stock value until they sell, and the sale is raised from that location, so what is out on consignment is a number you can read rather than estimate.
How it works
Be up and running in a fraction of the time you’re expecting it to take.
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Go live fast
Unlike other systems, we can get you up and running within 1 week.