QuickBooks Inventory Management
QuickBooks Online is built to keep your books, and its inventory is built to match: one item, one cost, no warehouses, no goods receipt to book a part delivery against, no landed cost to spread across a container, no recipe for anything you assemble. Businesses that hold real stock end up running it in a spreadsheet beside QuickBooks, or letting QuickBooks track it too and quietly carrying two different values for the same goods. Qoblex takes the stock, the purchasing and the costing, and posts the accounting into QuickBooks: invoices, credit notes, bills, payments and the value of everything that moved.
Let each system do the half it is good at
Every document in Qoblex that means money has an account in QuickBooks where it belongs. Deciding that once is what removes the monthly job of making the two agree.
Invoices reach QuickBooks without retyping
A sales order becomes a QuickBooks invoice as it is raised, posted to the income account you chose, with its payment following it. Refunds arrive as credit notes. Nobody re-enters the day’s sales in the evening.
Bills arrive already coded
Purchase orders post as bills, with their payments, coded to the accounts you set and re-routed by rule where a particular supplier or charge belongs somewhere else. Your bookkeeper stops coding freight line by line.
Two systems, one stock value
If QuickBooks tracks the item too, it values the sale at its own cost while Qoblex values it at the cost it knows, freight and duty included, and the two will not reconcile. Qoblex can sync products as non-inventory so stock value has a single owner.
Stock value posts itself
Name the accounts for stock on hand, cost of goods sold and inventory adjustments once. After that, everything received, shipped and adjusted reaches the ledger at the cost Qoblex computed, with no month-end journal entry.
Report a channel or a site separately
Override rules send a transaction to a different account, class or location depending on what it is. One brand, one store or one warehouse can be read on its own in QuickBooks without anyone recoding anything afterwards.
The right tax code, every time
Map each Qoblex tax class to a QuickBooks tax once, and every synced document carries the correct one. It is the small thing that otherwise makes a whole batch of invoices need fixing by hand.
What the workshop cost lands in the books
Labour and overhead recorded on a production order post to the account and class you choose, with their own rules. Stock you make is accounted for as properly as stock you buy.
One customer, one contact, one balance
Customers and suppliers reach QuickBooks as their first document syncs, matched against existing records rather than creating a second copy of somebody you already invoice.
See what has not reached QuickBooks yet
The Sync Status tab lists the transactions that should be in QuickBooks and whether they got there, and pushes the ones that did not. A failed sync is something you fix on Tuesday, not something you find at year end.
…the answer to many inventory and accounting challenges I faced with a slightly complicated type of product…Now I am able to quite easily control the inventory of the packages even if the item is sold individually or in multiple other packages on the website.
Frequently asked questions
What syncs to QuickBooks Online, in which direction, and who owns the stock figure.
What actually syncs to QuickBooks?
Sales invoices and their payments, credit notes for refunds, supplier bills and bill payments, the postings that carry inventory movement and cost of goods sold, stock adjustments, and manufacturing costs. Each goes to an account you choose, with optional class and location, and rules can route particular transactions elsewhere.
Should QuickBooks track my inventory as well?
Usually not, and it is the setting worth getting right first. If a product is an Inventory item in QuickBooks, QuickBooks values the sale at its own cost while Qoblex values it at the cost it knows, including freight and duty, so one sale is costed twice and differently. Syncing products as non-inventory gives stock value a single owner.
Which system is the book of record?
QuickBooks Online. Qoblex is where stock, orders, purchasing and manufacturing live, and it posts the accounting consequences across. Your accountant carries on working where they already work.
Can I use classes and locations?
Yes. Each settings tab takes a default account and, optionally, a tracking class and location, and override rules can set a different one per transaction. That is how a channel, a brand or a site gets reported separately without extra data entry.
What happens with sales tax?
You map your Qoblex tax classes to QuickBooks taxes, and every synced document carries the mapped one. You can create a matching Qoblex tax class straight from a QuickBooks tax while setting it up.
What if a transaction does not reach QuickBooks?
The Sync Status tab shows each transaction and whether a matching QuickBooks document exists, with filters to find the failures and a way to push the ones you select. Nothing has to be recreated by hand.
Does the QuickBooks integration cost extra?
Each accounting connection counts as a paid integration rather than being part of the base plan. See pricing for current terms.
Can I disconnect later?
Yes. Disconnecting removes the integration and its stored credentials from Qoblex. Everything already synced stays in QuickBooks, because it is QuickBooks’ record at that point.
How it works
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