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Manufacturing inventory software for businesses that make what they sell. A production order reads its recipe from the bill of material, reserves the parts, and turns them into finished stock with a cost built from what was used, labour and wastage included.
Production order · MO-0412
Gift box × 40
| Part | Qty | Cost | Total |
|---|---|---|---|
| Olive oil | 40 | £5.20 | £208.00 |
| Sea salt | 80 | £1.40 | £112.00 |
| Glass jars | 42 | £1.10 | £46.20 |
| Labour | £93.80 |
When you make what you sell, stock is three things at once: the parts on the shelf, the parts already promised to a job, and finished goods that do not exist yet. A production order keeps all three on one record, so nothing has to be reconciled afterwards.
01Recipe
A bill of material lists the parts that go into a finished product and the quantity of each. Every production order reads it, so a change to the recipe reaches the next job rather than the next person who remembers. Each part line shows its stock, what is allocated, what is incoming and what it costs while you build the recipe.
Bill of material
Gift box
| Part | Per box | Cost |
|---|---|---|
| Olive oil | 1 | £5.20 |
| Sea salt | 2 | £1.40 |
| Glass jars | 1 | £1.10 |
02Produce
Starting a production order reserves every part, wastage included, at the production location, so no other order can take them. If anything is short the order does not start, and you are told what is missing. Completing it uses the parts, puts the finished units into stock, and costs them from what they consumed plus the labour and overhead recorded.
Completed · MO-0412
Gift box × 40
| Part | Recipe | Wastage | Used |
|---|---|---|---|
| Olive oil | 40 | 0 | 40 |
| Sea salt | 80 | 0 | 80 |
| Glass jars | 40 | 2 | 42 |
Made
40
Cost
£460
Per box
£11.50
03Trace
When a part or the finished product is batch or serial tracked, completing the order asks which lots were used and which batch was made. The numbers have to add up to what was consumed and produced before the order completes, so a problem in a raw material can be followed into the finished goods, and from there to the customers who received them.
Lots · MO-0412
Gift box × 40
| Batch | Product | Qty |
|---|---|---|
| GB-1101 | Gift box | 40 |
| OL-2607 | Olive oil | 28 |
| OL-2609 | Olive oil | 12 |
A disassembly order runs the recipe backwards: the finished item leaves stock and its parts return.
Extra cost lines on an order are spread over the good units it yields.
Labour and overhead post to the Xero or QuickBooks Online account you choose, with rules for exceptions.
Import production orders by CSV; valid rows come in and rejected ones are listed with the reason.
Filter by status, manufacturer, location, date or tag, and save the views you use.
A bundle sells several products as one item, its stock worked out from its parts.
A recipe as a bill of material, ingredient lots chosen for each run, and the finished batch carrying where it came from.
Inventory for food and beverageFormulas made in batches, with the lots that went into each one recorded as it is completed.
Inventory for health and beautyParts, sub-assemblies and finished goods in one stock, with a real cost on everything you make.
Inventory for manufacturersIf you make a few things from a few parts and work out the cost once a year, a spreadsheet will do. Qoblex earns its place when parts are shared between jobs and the cost of what you make has to be right every month.
| Feature | Spreadsheet | Accounting software | Qoblex |
|---|---|---|---|
| A recipe for each product | By hand | Limited | Yes |
| Reserve parts for a job | No | Limited | Yes |
| Parts and finished stock move together | By hand | Limited | Yes |
| Cost from parts, labour and wastage | By hand | Limited | Yes |
| Lots traced through production | By hand | Limited | Yes |
| Take a product back into parts | By hand | Limited | Yes |
I am a paying customer that utilizes the integration with Shopify to Qoblex to Xero… What I trialed: TradeGecko, Cin7, and Dear Inventory… the value and service are insanely good. The number of integrations and ease of use is something I haven’t found even for triple their price.
Integration ecosystem
Native integrations and open APIs let you easily connect data across your existing digital toolkit. Enhance your operations without changing the workflows you’ve spent years perfecting.
Claude
OpenAI
Bills of materials, production orders, costs and batch tracking.
Manufacturing inventory software keeps the stock of what you make and what you make it from in one place. It holds the recipe for each product, reserves the parts a job needs, takes them out of stock when the job is done, adds the finished goods, and works out what each finished unit cost from what it actually used.
It turns a bill of material into finished stock. You create a production order for a quantity of a finished product, Qoblex works out the components it needs from the recipe, reserves them when production starts, and when you complete the order it consumes the components and puts the finished units into stock at a cost built from what they used.
Yes. A bill of material can include another product you make, so a sub-assembly nests inside the finished product that uses it. Build the sub-assembly with its own production order and it becomes a component of the next one, with its cost carried up into the finished goods.
From what it actually consumed: each component at its moving average cost, including any wastage and less anything that came back unused, plus the labour and overhead you record on the order. That total is divided over the good units the run yielded, so a short run gives fewer units at a higher cost, and margin on what you sell reflects the job that made it.
Yes. If the materials are batch or serial tracked, the order asks which batches were consumed, and if the finished product is tracked it asks which numbers were produced. Both directions appear on the batch trace, so a raw material problem can be followed into the finished goods it went into.
The order will not start. Starting reserves every component in full at the production location, and if one is short Qoblex says which and leaves the order in Draft, with nothing reserved. Buy the parts in, move stock from another location or change the quantity, then start it again. Nothing goes negative for you to notice later.
Yes. Build to stock and keep finished goods on the shelf, or raise a production order for a customer order that has just come in and link the two, so each shows the other under related orders. Both use the same bill of material and the same costing.
Yes. Bills of material, production orders, assembly and disassembly are on every plan, Starter included. Batch and serial tracking and the accounting integrations are paid add-ons on Starter and Business and included on Scale. See pricing for current figures.
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