Xero Inventory Management, With Every Posting Coded for You

Software that runs your stock, purchasing and orders beside Xero and posts the accounting side into it. Xero stays the book of record. The inventory system keeps quantities and costs by location, and sends Xero the invoices, bills, payments and stock-value journals, coded to the accounts you choose.

Yes. Xero tracks quantity and average cost for tracked inventory items, and posts cost of goods sold when you invoice them. For a business that buys and sells a handful of products from one place, that is often all it needs. Qoblex adds what comes next: stock by location, lot and expiry tracking, freight and duty in the unit cost, production, and orders from Shopify, WooCommerce and Amazon, while Xero stays the book of record. See what Xero inventory covers.

The one that matches what you sell. Check that it posts invoices, bills, payments and stock value to the accounts you choose, holds stock by location, tracks lots and expiry dates if you need them, and costs what you make if you manufacture. Qoblex does all of these, has been a Xero app partner since 2017, and is a Featured app on the Xero App Store, rated 4.96 out of 5 from 27 reviews. See the best inventory software for Xero compared.

Sales invoices and their payments, credit notes for refunds, supplier bills and their payments, the journals that carry stock value and cost of goods sold, inventory adjustments, and manufacturing costs. Each goes to an account you choose, and rules can send particular transactions somewhere else. Products go across as untracked items, so they show on documents without Xero valuing them.

Invoices, refunds, bills and payments go within a few minutes of being authorized in Qoblex. The stock journals, for stock on hand, cost of goods sold and adjustments, go once a day overnight. If you turn on invoice batching, invoices are grouped and sent once a day too.

No, and this is the one setting worth getting right. If an item is tracked in Xero, Xero values the sale at its own average cost while Qoblex values it at the cost it knows, including freight and duty, so the same sale is costed twice and differently. Qoblex syncs products as untracked so that stock value has one owner. See keeping products untracked in Xero.

Xero. Qoblex is where stock, orders and purchasing live, and it posts the accounting consequences into Xero. Your accountant keeps working in the system they already work in.

Yes. Each settings tab has a default account, and rules route a transaction elsewhere based on its store, location, channel, order tags, country, product type, product tags or brand. A rule can also set a Xero tracking category, so Shopify sales, trade orders or one location can be reported on separately. Rules are checked in priority order, the first match wins, and a change applies to future syncs. See rules and tracking categories.

You map your Qoblex tax classes to Xero tax rates, and every synced document carries the mapped rate. You can create a Qoblex tax class directly from a Xero rate while you are doing it, so the two lists start out matched.

The Sync Status tab shows every transaction that should have synced and whether a matching Xero document exists, with a filter to find the failures and a button to push the ones you select. Nothing has to be recreated by hand.

Accounting integrations are a paid add-on on the Starter and Business plans, and included on Scale. See pricing for current terms.

Yes. Disconnecting revokes the connection and removes the stored Xero credentials from Qoblex. What has already synced stays in Xero, because it is Xero’s record now.