WooCommerce Inventory Management
WooCommerce will hold a stock number for a product, and that is roughly where its inventory ends. There are no locations, no purchase orders, no cost of goods, no bill of material, and no way to give a trade customer their own prices. Add a second sales channel or a second place you keep stock and the store’s number is a guess maintained by whoever remembers. Qoblex keeps the real figure, along with the buying and the costing behind it, and feeds WooCommerce from it.
Inventory that lives outside the website
A plugin can only know what happened on the site. The stock that moved in your warehouse, the delivery that arrived short and the wholesale order taken by phone all happened somewhere else, and they all change what the store should be selling.
The store sells from a real figure
Qoblex holds the master stock level and pushes it to WooCommerce as it moves, from whichever warehouses you nominate to feed the store. Stock sold elsewhere leaves the number the site is selling from, without anyone editing a product.
Orders arrive without anyone copying them
A WooCommerce order becomes a Qoblex sales order on its own, with the customer matched, lines matched to your catalogue, taxes, currency and exchange rate carried across. An edit on the site updates the same order rather than making a second one.
Decide which site ships each order
WooCommerce has no locations of its own. You choose which warehouses feed the store and the priority order they fulfil in, so an order lands against the site that actually has the goods instead of against a single default.
Never sell the same unit twice
Stock committed to an open order stops counting as available, and available is what the store is told. A wholesale order taken this morning is already out of the figure the website is selling from this afternoon.
Buying that is not a spreadsheet
Raise purchase orders with suppliers, receive what actually turned up, and check the supplier bill against both before paying. There is nothing for this in WooCommerce itself, which is why it usually ends up in a file on one person’s desktop.
Know what a sale actually made
True cost comes from the purchase order with freight and duty allocated into it, and it is what margin is calculated from. Revenue is easy to read off a store. Profit is the number that needs the other half of the system.
Refunds mirror themselves
Refund an order on the site and Qoblex records it, restocking the units or not, as the refund says. Ship in Qoblex and the WooCommerce order is marked completed, so the customer’s notification goes out without a second login.
One catalogue, different prices per store
Each connected store takes its own price list and Compare At list, in its own currency. Run several sites off one product catalogue without keeping three copies of every product in step by hand.
Wholesale without a second website
Trade customers get a private portal with their own prices, ordering from the same stock as the public site. It is the thing WooCommerce plugins are usually bought to fake, drawing on the same inventory rather than a parallel one.
This app is one of the best investments ever! Our inventory problems have been solved. 90% of our products are bundles/composites and Qoblex works perfectly with these types of products. Support is awesome!
Frequently asked questions
Syncing stock, orders, prices and costs with a WooCommerce store.
Which system holds the real stock figure?
Qoblex, in the normal setup. It holds the master figure across every location and channel and pushes it to WooCommerce as it changes. Each data type has its own direction, so you decide separately whether product information and prices flow to the store, from it, or not at all.
How does Qoblex connect to my store?
You point Qoblex at your store’s address and authorise it, the way you would any WordPress application. Qoblex then opens its settings page, where you map warehouses, currency and price lists, and choose the sync direction for each type of data before anything moves.
WooCommerce has no warehouses. How does that work?
You decide. One set of warehouses supplies the stock figure the store publishes, and a fulfilment priority decides which location an incoming order is allocated from. The store sees one number; Qoblex knows which building it is in.
What happens when someone buys from my site?
The order arrives in Qoblex on its own, with the customer, line items, taxes and currency mapped, and stock allocated according to your fulfilment priority. From there it is an ordinary sales order: pick, pack, ship, invoice, and it syncs to your accounting system.
Can I bring in the orders I already have?
Yes. Connecting sets up live sync going forward; a manual import pulls in the orders that already exist for a date range you choose, with their statuses mapped to Qoblex ones. Products, variants and images import the same way.
Can I run more than one WooCommerce store?
Yes, each with its own warehouses, currency and price lists, and all drawing on the same stock. See pricing for how connections are counted.
Will my prices on the site change?
Only if you set them to. Price sync has its own direction and its own price list mapping. Set it to pull rather than push and WooCommerce stays in charge of what the site shows.
Does this replace my accounting software?
No. Qoblex posts invoices, credit notes, bills, payments and stock value into Xero or QuickBooks Online, which stays your book of record.
How it works
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