Inventory management software for electronics and gadgets
Electronics stock is identified one unit at a time, sold with other things attached, and costed in a currency that moved between the order and the invoice. Qoblex tracks each serial number from receipt to sale, resolves a warranty claim from the unit back to its batch and supplier, sells a device and its accessories as a kit that draws down each part, and keeps landed cost right across the exchange rate.
What makes electronics stock hard
Each unit is an individual, each sale is a set, and each cost is a moving target.
A warranty claim with no history
The customer has a serial number. You need which batch it came from, when it shipped, and who else got that batch. Without it, every claim is a fresh investigation.
A device that ships with five things
The charger, the case and the cable sell alone and in the box. Counted as separate SKUs, the kit promises stock the cable does not have.
A cost that changed before it landed
Ordered in dollars, freighted in euros, sold in pounds. If cost is booked at the wrong rate, the margin on a thin-margin category is a rounding error either way.
Every serial number, from receipt to claim
Serial numbers and batch numbers are recorded as goods are received and follow each unit through to the sale. When a warranty claim arrives, the serial finds the unit, its batch, its supplier and the date it shipped. If the fault is a batch, it finds every other customer who received one.
Every movement is logged, so the answer is read from the record rather than reconstructed from packing slips.
- Serial and batch numbers recorded on receipt, carried to the sale
- A claim traced from the serial to the batch and everyone who received it
- A full movement history per unit
Kits that draw down their parts
A device with its charger and case is a bundle: sold as one unit, its components come down when it sells, and the same cable can be in the kit, in another kit and on the shelf alone without being counted three times. The kit’s availability is whatever the scarcest component allows.
If you assemble or configure units before sale, that is a production order against a bill of materials, with the component batches carried into the finished unit.
- Accessory bundles assembled at the point of sale
- One component in many kits, counted once
- Configured or assembled units as production orders, batch to batch
See inventory control and manufacturing.
The rest of an electronics seller’s system
Each explained on its own page.
Landed cost in 200 currencies
Freight and duty allocated by value; purchase orders and freight bills each in their own currency.
Three-way checks
Purchase order, goods received and supplier bill matched before a cost settles.
Scan the serial
Receive, count and look up units with the phone camera on iPhone, iPad or Android, or a standard scanner.
Trade and reseller pricing
Resellers order through a private portal at their own price list, against live stock.
Margin at real cost
Sales, COGS and margin per product and variant at landed cost, which is where a thin margin is decided.
Returns and RMAs to your books
A return adjusts stock and COGS and posts a credit note to Xero or QuickBooks Online.
We needed to centralise our inventory as we simply could not keep up anymore. So glad we stumbled across Qoblex… After trailing the app it did exactly that and even opened up a pandora’s box of other features that we are now utilising and saving us even more time.
Frequently asked questions
Serials, warranty claims, kits and cost across currencies.
Does it track individual serial numbers?
Yes. Serial numbers are recorded on receipt and carried through to the sale, with the full movement history per unit. Batch numbers work alongside them for stock that is tracked by lot rather than by unit.
How does a warranty claim get resolved?
From the serial: the unit’s batch, supplier, receipt date and the order it shipped on. If the fault is a batch, the same record shows every other unit from it and every customer who received one.
Can an accessory be sold alone and in a kit?
Yes. The accessory is one product with one count. Every kit that includes it derives its availability from that count, so it cannot be promised in a kit and on its own at the same time.
How is cost handled when the supplier and the freight are in different currencies?
Each purchase order and each freight bill is in its own currency, with automatic or custom rates, and cost is computed in your base currency. Freight and duty are allocated across the shipment by value.
Does it manage RMAs and repairs?
It records the return against the sale, adjusts stock and COGS and posts the credit note. Repair workflow and RMA ticketing stay with your support tool; Qoblex is the stock and the money.
How it works
Be up and running in a fraction of the time you’re expecting it to take.
- 1
Talk to an expert
Our experts have helped hundreds of product sellers just like you.
Book a demo - 2
Bring in a specialist
Engage an onboarding specialist to make it much easier for you.
Book a demo - 3
Go live fast
Unlike other systems, we can get you up and running within 1 week.