Inventory management software for importers and cross-border sellers
When you import, the invoice is where the cost starts, not where it ends. Freight, duty and brokerage arrive later and separately, and a currency moved between the order and the payment. Qoblex captures every charge on the purchase order, allocates it across the shipment by value, and rolls it into each unit’s cost as the goods land, so the margin you report is the one you actually made.
Where an importer’s margin leaks
Not in the buying. In the three charges that arrive after the buying, and the reports that never see them.
Freight posted as an expense
The carrier’s bill goes to a general ledger line and never reaches the products it shipped. Every unit looks cheaper than it was, and the margin report says so.
One duty bill, eleven line items
Splitting a customs charge across a mixed shipment by hand is an afternoon in a spreadsheet, so it gets done once, roughly, or not at all.
A rate that moved
The purchase order was in dollars, the freight in euros, your books in pounds. Which rate the cost was booked at decides whether the quarter was good.
Every charge on the purchase order, allocated by value
Freight, duty, brokerage and any other supplier charge are added to the purchase order as their own lines, in the order’s currency. Each is allocated across the goods in proportion to each line’s value, automatically, every time the order is saved. When the goods are received the allocated cost flows into each unit’s moving average cost.
A freight bill can relate to one purchase order or several, and it can be in a different currency from the orders it belongs to. Charges that should not sit in inventory value, such as VAT, are flagged as order-level expenses instead.
- Freight, duty and brokerage as lines on the purchase order
- Allocation across the shipment by value, recalculated on save
- One freight bill across several orders, in its own currency
See landed costs in detail.
Matched to the goods and the bill before it settles
The three-way check compares the purchase order, what actually arrived, and the supplier’s bill before the cost is final. It is what catches a freight invoice arriving higher than quoted, the moment a landed cost figure would otherwise go quietly stale.
Because landed cost is already in the unit cost, it is the number every report uses: sales margins by day, week or month, and the profit sitting in stock, all at what the goods cost to land.
- Purchase order, goods received and supplier bill matched before the cost settles
- Over 200 currencies, with automatic or custom exchange rates
- Margin and stock value reported at true landed cost
See purchasing and inventory costing.
The rest of an importer’s system
Each explained on its own page.
Paperwork on the order
Commercial invoice, customs documents and the freight bill attached to the purchase order they belong to.
Incoming stock
What is on the water and when it lands, by supplier, variant, date and location.
Receive into any location
Containers land where they land. Receive into that warehouse and transfer from there.
Lot tracking on arrival
Record the batch as it is received, so a supplier lot can be traced to every unit sold.
Approval workflows
Large orders wait for sign-off before they commit the cash.
Bills to your accounts
Approved purchase orders, landed costs included, post to Xero or QuickBooks Online.
We needed to centralise our inventory as we simply could not keep up anymore. So glad we stumbled across Qoblex… After trailing the app it did exactly that and even opened up a pandora’s box of other features that we are now utilising and saving us even more time.
Frequently asked questions
How costs are split, what is and is not automated, and what it does to your books.
How is a freight or duty bill split across the shipment?
By value. Each line takes a share in proportion to its own net value against the order total, and the split is recalculated automatically when the order is saved. This is the only allocation method: there is no split by weight, quantity or hand.
Does it look up tariff codes or classify my goods?
No. You enter the duty figure you already have from your broker or customs paperwork, and Qoblex allocates it. Classification stays with you and your broker.
What if the freight bill covers several purchase orders?
A freight bill can relate to one or several purchase orders, and can be in a different currency from the orders it belongs to. It is allocated across all of them by value.
Which currencies are supported?
Over 200, with automatic or custom exchange rates. Purchase orders, freight bills and sales can each be in their own currency; cost is computed in your base currency.
How does landed cost reach my accounts?
Approved purchase orders sync to Xero or QuickBooks Online with their landed costs, and COGS posts at the landed unit cost when goods sell. Your accounting platform remains the book of record. Each accounting connection is a paid integration; see pricing.
How it works
Be up and running in a fraction of the time you’re expecting it to take.
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Engage an onboarding specialist to make it much easier for you.
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Go live fast
Unlike other systems, we can get you up and running within 1 week.