Inventory management software for home and furniture
Furniture stock is large, slow, imported by the container and often not built until it is sold. Qoblex tracks it across the showroom, the warehouse and whatever is still on the water, builds a made-to-order piece from a bill of materials, sells a set as one unit that draws down its parts, and puts freight and duty into each unit’s cost, so a sofa’s margin is what it cost to land, not what the factory invoiced.
What makes furniture stock different
Big, slow and expensive to get wrong. A mistake on a sofa is not a mistake on a candle.
The cost arrives in three bills
The factory invoice, the freight forwarder, and customs, weeks apart and in two currencies. Price the range off the first one and every piece is under-costed.
A set that is really six boxes
A dining set is a table and six chairs from three pallets. Sold as one SKU, it shows stock it does not have when one chair colour runs short.
Stock in the showroom, the warehouse and the van
The floor model, the warehouse stock and the one on delivery are the same product in three places. Counted as one number, one of them is always missing.
What a piece really cost to land
Freight, duty and brokerage go on the purchase order as their own lines and are allocated across the container by value, so a large piece takes a large share. It happens automatically, each time the order is saved. When the goods land, the allocated cost is in each unit’s moving average cost, and margin is reported at that number.
A freight bill can span several purchase orders and be in its own currency. Over 200 currencies are supported, with automatic or custom rates.
- Freight, duty and brokerage allocated across the container by value
- One freight bill across several orders, in its own currency
- Margin and stock value at true landed cost
See landed costs.
Made to order, or sold as a set
A piece built to order is a production order against a bill of materials: frame, fabric, fittings come out of stock, the finished piece goes in, and its cost is what went into it, including labour you record on the run.
A dining set sold as one unit is a bundle: the table and chairs draw down when it sells, and the set’s availability is decided by whichever part is scarcest. Nothing is pre-packed, so a chair can still sell on its own.
- Bills of materials and production orders for made-to-order pieces
- Sets as bundles that draw down their parts
- Assembly and disassembly for returns and re-sale
See manufacturing and inventory control.
Built for stock that takes up room
Each piece explained on its own page.
Showroom, warehouse, van
Stock per location, transfers between them, and consignment stock in a partner showroom you can still see.
What is on the water
Incoming stock by supplier, product, date and destination location.
Trade and interior designers
A private portal where trade accounts order at their own price list, against live stock.
Shopify and WooCommerce
Your web store on the same count as the showroom floor.
Three-way checks
Purchase order, goods received and supplier bill matched before a container’s cost settles.
Bills to your accounts
Approved purchase orders, landed cost included, post to Xero or QuickBooks Online.
We have been using Qoblex to help with the running of 10+ Shopify sites including both made to order, and stock inventory. Our main goal was to allow staff, in different locations, to always have correct stock on hand figures. However, the integration with Xero also cut down administration.
Frequently asked questions
Containers, sets, made-to-order and the showroom floor.
How is duty on a mixed container split across the pieces?
By value, automatically: each line takes a share of the charge in proportion to its own value against the order total. You enter the duty figure from your broker; Qoblex allocates it. See landed costs.
Should a dining set be a bundle or a production order?
A bundle if it is assembled from stock when it sells and the chairs should stay sellable alone. A production order if you build or finish the piece to order and want the finished item counted as its own stock. Many furniture businesses use both.
Can I track the floor model separately from warehouse stock?
Yes. The showroom is a location of its own, so the floor model is visible and countable without being confused with saleable warehouse stock. Moving it is a transfer.
Do trade customers see different prices?
Yes. Designers and trade accounts get their own price list, with discounts and minimums, and can order through a private portal on your domain against live stock.
Does it handle delivery scheduling?
No. Qoblex tracks the stock, the order and the pick list through to dispatch; routing and delivery scheduling stay with your carrier or delivery tool.
How it works
Be up and running in a fraction of the time you’re expecting it to take.
- 1
Talk to an expert
Our experts have helped hundreds of product sellers just like you.
Book a demo - 2
Bring in a specialist
Engage an onboarding specialist to make it much easier for you.
Book a demo - 3
Go live fast
Unlike other systems, we can get you up and running within 1 week.