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By what you sell
Beauty stock is dated, batch-numbered, sold in sets and shipped to stockists and shoppers from the same shelf. Qoblex tracks the batch and expiry on every unit, lets a gift set draw down its components without pre-packing, runs a small production batch from ingredient lots, and puts one count behind your web store, your trade customers and your retail counter.
Four things at once: it expires, it comes in batches, it sells in sets, and it sells everywhere.
A gift set is only as fresh as its shortest-dated component. The set has no date of its own, so nothing warns you.
Sold alone, in the starter kit, in the holiday set and to a stockist. One count, four places it can be promised.
A formulation issue names a batch. You need every unit, every set it went into, and every stockist who received it, before the afternoon is over.
A gift set in Qoblex is a bundle: a grouping of SKUs sold as one unit without tying stock up in pre-packed kits. When the set sells, each component comes down; when the serum sells on its own, every set that includes it moves too. Availability can never exceed the scarcest component.
Variants (shade, size, fragrance) sit on the components and the sets alike, so a set can be offered in the shades you actually have.
See inventory control.
Batch numbers and expiry dates are recorded as goods arrive, and Qoblex shows what is nearing its date across every location. If you make product, the formulation is a bill of materials: you select which ingredient batches go into a run and assign a batch to what comes out, so the finished product carries its provenance.
When a batch is questioned, you see the affected stock and every customer who received it, across retail, wholesale and online, from one record.
See batch and lot tracking and manufacturing.
Web store, stockists and counter, on one stock. Each piece explained on its own page.
Your own store on the same count as everything else, with a price list per store if you run several.
Salons, spas and boutiques reorder at their own price list, against live stock, on your domain.
Shopify POS and your web store draw from the same pool of stock.
Freight and duty on packaging and ingredients allocated by value, so a unit’s cost is real.
Which sets and which singles earn, at true cost, per variant.
A return adjusts stock and COGS and posts a credit note to Xero or QuickBooks Online.
I am a paying customer that utilizes the integration with Shopify to Qoblex to Xero… What I trialed: TradeGecko, Cin7, and Dear Inventory… the value and service are insanely good. The number of integrations and ease of use is something I haven’t found even for triple their price.
Sets, batches, small runs and what a stockist sees.
A set’s availability is derived from its components, so it can never show more than the scarcest item allows. Selling the set draws each component down; selling a component alone moves every set it belongs to.
Components carry their own batch and expiry, and the expiry view shows what is nearing its date across every location. When a set is built as a production run, you select which component batches go in and the finished set carries a batch of its own.
Yes. A formulation is a bill of materials, a run is a production order, and you choose which ingredient batches to consume. Finished goods come into stock with their own batch and a cost built from what went in.
Yes. The B2B portal gives each stockist a login to a private store on your domain, at their own price list and minimums, against your live stock. Orders land in the same inventory as your web sales.
No. It keeps the batch, expiry and movement records that traceability depends on. Labelling and formulation compliance remain with you; Qoblex is the record behind them.
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