Your QuickBooks integration has a dedicated Manufacturing settings section that decides which QuickBooks account and tracking class the cost of your manufacturing orders is posted to. When a manufacturing order moves stock in Qoblex, that movement is posted to QuickBooks as a journal entry — so the account you choose here is where your manufacturing cost lands in QuickBooks.
This article explains every control on the Manufacturing section (the default ledger account, the optional tracking class and location, and the override rules), how the manufacturing journal sync works, and the one setting that has to be on for any of it to reach QuickBooks. After reading it you will know how to set up the Manufacturing section and what to check when a manufacturing order does not appear in QuickBooks.
Before you start
The Manufacturing section lives inside the QuickBooks integration settings, so the QuickBooks integration must already be installed and connected. Open it from Integrations, choose your connected QuickBooks integration, then open the Manufacturing section.
The QuickBooks integration settings are organised into these sections: Sales, Purchases, Manufacturing, Inventory, and Tax mappings, plus a Sync Status view. During first-time setup, the same sections appear as steps in a wizard (Tax Mapping, Sales, Purchases, Manufacturing, Inventory, then Review & Save).
Set up the Manufacturing section
- Go to Integrations.
- Open your connected QuickBooks integration.
- Open the Manufacturing section.
- Choose the default manufacturing ledger account (the Select ledger dropdown) — the QuickBooks account that manufacturing cost should post to.
- Optionally choose a tracking class (the Select tracking class dropdown). The class is written to the manufacturing journal line. You can also choose a tracking location (the Select tracking location dropdown), but note it is saved only — it is not written to manufacturing journal entries (see Tracking class and tracking location).
- Add override rules if some manufacturing orders should post to a different account, class, or location (see Override rules).
- Click Save changes.
The section header reads Manufacturing with the note If a rule matches, its ledger account & tracking override the defaults above.
The default ledger account
The Select ledger dropdown sets the default QuickBooks account that the cost of manufacturing orders posts to. This is the account used for every manufacturing movement unless an override rule matches and redirects it.
The account, tracking class, and tracking location lists are populated from your QuickBooks company.
Tracking class and tracking location
Next to the ledger account you can optionally choose a tracking class and a tracking location (the Select tracking class and Select tracking location dropdowns). These map to QuickBooks class and location tracking. When you set a tracking class, it is written to the manufacturing journal line (as the line’s class). The tracking location, however, is saved with your settings but is not written to manufacturing journal entries — only the account and class reach the posted line.
Both are optional. They only show selectable values when class and location tracking are configured in your QuickBooks company; if you do not use them, leave the dropdowns empty.
Override rules
The Manufacturing section has its own list of override rules, with the description Configure override rules for syncing manufacturing data. An override rule sends a narrower set of manufacturing movements to a different account, tracking class, or tracking location than the default above.
When a manufacturing movement is posted, Qoblex checks the rules first: if a rule matches, its ledger account and tracking class override the defaults; if none matches, the default ledger account and tracking class are used. Rules are evaluated by priority, so keep your most specific rules above broader ones. As with the defaults, a rule’s tracking location is not written to the manufacturing journal line.
How manufacturing posts to QuickBooks
Manufacturing cost reaches QuickBooks as part of the journal sync, not as a separate manufacturing document.
- Trigger. Once a day Qoblex schedules a journal sync for each connected QuickBooks integration (a timed job). The sync reads the stock movements recorded since the integration started processing and turns them into QuickBooks journal entries. There is no customer-facing “sync journals now” control — the daily job is what posts manufacturing and inventory journals. (The Sync to QuickBooks button on the Sync Status view re-pushes selected orders and other documents, not journals.)
- Gating. Two conditions must both be met for manufacturing (and other inventory) movements to be posted as journals: the integration must have a start-processing date, and Sync products as Untracked must be turned on. If products are synced as tracked items instead, the journal sync is skipped and manufacturing cost is not posted this way.
- What posts. A manufacturing movement becomes journal lines: a Stock On Hand (SOH) line, a Cost Of Goods Sold (COGS) line, a goods-received-not-invoiced (GR/IR) line where it applies, and the manufacturing line itself. The SOH, COGS, and GR/IR lines use the accounts from your Inventory and Purchases settings; the manufacturing line uses the account and tracking class resolved from this Manufacturing section (default or a matching override rule); the tracking location is not written to the journal line. A line is only posted when its amount is non-zero, and if the manufacturing account cannot be resolved the movement is skipped rather than posted incompletely.
- What you see in QuickBooks. Qoblex groups each day’s movements into a journal entry whose document number is Qoblex Jnl followed by the date (for example
Qoblex Jnl 2026-06-30). The manufacturing lines are described as Manufacturing Order #N – product (with- SOH,- COGS, or- GR/IRon the inventory lines), so you can trace each line back to the originating manufacturing order in Qoblex.
Tracked vs untracked products
How manufacturing (and all inventory) movements reach QuickBooks depends on the Sync products as Untracked switch on the Inventory section:
- Sync products as Untracked turned on — your item codes appear on QuickBooks invoices without QuickBooks managing stock on hand and cost of goods sold. Qoblex stays the operational inventory system and posts inventory and manufacturing cost movements to QuickBooks as the daily journal entries described above. This is the mode that uses the Manufacturing section’s accounts.
- Sync products as Untracked turned off — products are synced so QuickBooks manages them, and the inventory-ledger journal sync (including manufacturing) is skipped.
Set the Sync products as Untracked switch the same way for your whole company; it determines whether the Manufacturing section’s accounts are ever used.
Recommended order
- On the Inventory section, decide and set Sync products as Untracked, and select your Stock On Hand and Cost Of Goods Sold accounts. Save.
- On the Manufacturing section, choose the default ledger account, and a tracking class if you report by it (the tracking location is saved but does not post to manufacturing journals). Add override rules only for the narrow cases that need a different account. Save.
- Complete one representative manufacturing order in Qoblex.
- After the next daily journal sync, review the Qoblex Jnl entry directly in QuickBooks before relying on a larger backlog. The Sync Status view tracks orders, invoices, bills, payments, and refunds — not journal entries — so confirm the manufacturing journal in QuickBooks itself (or via the Activity Feed), not on Sync Status.
