Purchasing
14 articles, in order
- Purchasing overviewPurchasing is where you record what you buy from your suppliers and bring that stock into your inventory.4 min
- Find and filter purchase ordersThe Purchases list is where you find existing purchase orders and focus on the ones that need action.6 min
- Create a purchase orderA purchase order records an order you place with a supplier: the products you want, the quantity and unit cost you agreed, and where the goods will be received.7 min
- Edit purchase order details and line itemsA purchase order stays editable while its progress allows it.8 min
- Purchase order statuses and actionsA purchase order in Qoblex does not move along a single line.10 min
- Add and distribute landed costsLanded costs are the extra charges that come with buying stock, such as shipping, handling, freight, and import duties.5 min
- Receive goods and manage GRNsA goods receipt note (GRN) records the products you receive against a purchase order.7 min
- Create and manage supplier billsA supplier bill records what a supplier has invoiced you for a purchase order.6 min
- Record payments and supplier depositsThis article covers the money side of purchasing: recording a payment against a supplier bill, recording a supplier deposit (a prepayment made before a bill exists), and allocating a deposit to a bill.7 min
- Supplier returns and supplier refundsA supplier return sends received goods back to your supplier and takes those units out of your inventory.9 min
- Import purchase orders and line itemsQoblex has two separate CSV imports for purchasing. From the Purchases list you can bulk import complete purchase orders, each with its supplier, header details, and line items.8 min
- Related orders, notes, attachments, and historyThe purchase order workspace surrounds the order form with supporting panels: the notes tabs on the order itself, and a side panel with cards for related orders, tags, attachments, and recent activity.5 min
- Purchasing glossaryThis glossary explains the purchasing terms you meet in Qoblex, in plain language.6 min
- Purchasing troubleshootingUse this guide when a purchasing action you expect is missing, greyed out, or stops with a message.4 min