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By what you sell
When you make what you sell, stock is three things at once: the parts on the shelf, the parts already promised to a job, and the finished goods that do not exist yet. A spreadsheet holds one of those, which is why the answer to “can we build fifty?” is usually someone walking to the stockroom. In Qoblex a production order takes its recipe from the bill of material, reserves the components, and turns them into finished stock when the job is done, carrying the labour, the overhead and the wastage into what those goods cost.
A production order answers all three, because it is the same record the stock moves through. Nothing has to be reconciled afterwards, which is the part that usually never happens.
A bill of material lists the parts that go into a finished product, with the quantity of each. It can be edited at any time and it is what every production order reads, so a change reaches the next job instead of the next person who remembers.
The order shows what each component needs and what is actually available, and warns you before production starts if something is short. You find out at the desk rather than halfway through the run.
Draft, in production, completed. Components are reserved when the job starts and consumed when it finishes, and the finished units appear in stock at the same moment. Nobody adjusts two products by hand to represent one build.
The finished product is costed from what it consumed, plus the labour and overhead you record on the order. That is the number your margin reports read, rather than a standard cost somebody set last year.
Record what was wasted and what came back unused, and the two are treated differently: unconsumed stock returns to the shelf, wastage stays in the cost of what you made. Yield is what you actually got, not what the recipe said.
When a job consumes batch-tracked materials or produces batch-tracked stock, Qoblex asks which numbers. That link is what turns a supplier problem into a list of finished units rather than an afternoon with delivery notes.
A disassembly order runs the recipe backwards: the finished unit leaves stock and its components return. It is how a made-up set gets broken out when the parts are worth more separately, without inventing an adjustment.
Upload the jobs as a CSV rather than building each one by hand, and Qoblex reports the rows it could not accept instead of importing half of them. Bulk actions then start, complete or cancel a whole selection.
Labour and overhead recorded on a manufacturing order post to the ledger account you choose in Xero or QuickBooks Online, with rules to send particular jobs somewhere else. Nobody writes a month-end journal to account for what the workshop did.
I am a paying customer that utilizes the integration with Shopify to Qoblex to Xero… What I trialed: TradeGecko, Cin7, and Dear Inventory… the value and service are insanely good. The number of integrations and ease of use is something I haven’t found even for triple their price.
Bills of materials, production orders, costs and batch tracking.
It turns a bill of material into finished stock. You create a production order for a quantity of a finished product, Qoblex works out the components it needs from the recipe, reserves them, and when you complete the order it consumes the components and puts the finished units into stock at a cost built from what they used.
Yes. A bill of material can include another product you make, so a sub-assembly nests inside the finished product that uses it. Build the sub-assembly with its own production order and it becomes a component of the next one, with its cost carried up into the finished goods.
From what it actually consumed: each component at its own cost, plus any labour or overhead you record on the order, adjusted for wastage and for anything that came back unused. That figure becomes the cost of the finished units, so margin on the thing you sell reflects the job that made it.
Yes. If the materials are batch or serial tracked, the order asks which batches were consumed, and if the finished product is tracked it asks which numbers were produced. Both directions appear on the batch trace, so a raw material problem can be followed into the finished goods it went into.
Qoblex tells you before production starts, listing what is short. You can buy the parts in, adjust the quantity, or start anyway if you know stock is arriving. It does not silently take a product negative and leave you to notice later.
Yes. Build to stock and keep finished goods on the shelf, or raise a production order against a customer order that has just come in. Both use the same bill of material and the same costing.
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